Board portals are extremely efficient solutions to streamline meetings and help directors concentrate on governance. Selecting the best portal requires careful assessment. You must make sure that it meets all important criteria such as security meetings, meeting management, and collaboration.

It is important to get approval from your board members to ensure an effective implementation. At the beginning, you must engage all the stakeholders, including executive members, board members and IT personnel, to explain the advantages of a paperless office, and to discuss any concerns or objections. Then, schedule small groups to try the website to ensure it is easy to use.

Once it is implemented the board portal will free up valuable time for all users – directors, chairpersons, and company secretaries too. This allows them to concentrate more on planning, organising and running efficient meetings. It can also improve decision-making as well as increase the effectiveness of follow-up activities. It will also help to achieve ESG goals by removing paper and the reduction of carbon footprints.

A good board portal can consolidate documents in one central location, making them easier to browse and access. The portal for board members will allow directors to collaborate and add annotations to documents. This helps in better planning for meetings and helps ensure that sensitive information is not lost in email chains. It will show the scheduled meetings as well with other items needed for preparation. This will ensure that your board is stocked with the most up-to-date information. It should also feature task management to keep the track of any tasks assigned to you.

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